Why Stockouts Happen
Stockouts are rarely random. They happen because of three root causes: poor demand forecasting, slow supplier response, and no early-warning system.
1. Set Reorder Points Based on Lead Time
A reorder point is the stock level that triggers a new purchase order. Calculate it as:
Reorder Point = Average Daily Sales × Supplier Lead Time (days) + Safety Stock
For example, if you sell 20 units/day and your supplier takes 5 days to deliver, set your reorder point at 120 units (20 × 5 + 20 safety stock).
2. Use Historical Data to Forecast Demand
Manual guesswork is the enemy. Pull your last 90 days of sales data and look for patterns — day of week, festivals, seasonal spikes. Kubee's AI forecasting does this automatically.
3. Set Up Automatic Reorder Alerts
Don't wait until stock hits zero. Set up alerts at 30% of your average stock level. Kubee sends WhatsApp and email alerts when stock crosses your defined threshold.
4. Track Vendor Lead Times
Not all suppliers deliver on time. Track actual delivery dates versus promised dates. With Kubee, every GRN records the delivery date so you can calculate real lead time per vendor.
Summary
The fastest path to zero stockouts: real-time stock visibility + automated reorder triggers + reliable supplier data. Kubee handles all three out of the box.